Administrative Assistant

The Rideau Valley Wildlife Sanctuary (RVWS) is a registered charity located between North Gower, Ontario. RVWS rehabilitates injured, sick or orphaned wild mammals and turtles with the goal of returning them to the wild. RVWS also provides advice to the public on co-existing peacefully with wildlife, and preventing and solving wildlife problems.

Job Duties

Support the Executive Director and Business Services Officer with:

Human resources

  • maintain job descriptions
  • assist with recruiting and interviewing staff and volunteers
  • assist with scheduling staff and volunteers
  • maintain HR policies
  • maintain employee, CSJ and intern records, databases and reporting
  • assist with employee/volunteer evaluations

Workplace health and safety

  • maintain health and safety policies, MSDS
  • train staff/interns on HR policies, health and safety
  • monitor workplace health and safety
  • coordinate health and safety committee and reporting
  • coordinate incident reports, WSIB reporting

Finances

  • coordinate payroll, stipends and expenses
  • download/import deposits to eTapestry and Quickbooks
  • coordinate receipts to Treasurer
  • pay bills
  • process payroll deductions
  • coordinate finder cash and in-kind donations
  • coordinate purchases

Other duties

  • maintain records and databases
  • prepare verbal and written reports to management
  • other related duties as required

Eligibility

These jobs are made possible under the Canada Summer Jobs program. To be eligible under the program, youth must:

  • be between 15 and 30 years of age at the start of the employment;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment*; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

International students are not eligible participants.

Qualifications

  • must have a well-equipped home office, including computer, printer and internet access
  • enrollment in a post-secondary institution in business, human resources, finances, related programs; or equivalent combination of education and experience
  • previous business administration, HR or financial experience
  • proficiency in Excel and Quickbooks
  • proficiency in eTapestry software or another customer management relationship software an asset
  • excellent, proven verbal and written English communications skills
  • exceptional planning, organizing, time management and problem-solving skills
  • ability to meet tight and evolving deadlines, through the use of strong organizational and time management skills
  • strong interpersonal skills and ability to motivate others
  • strong computer skills and proficiency in Microsoft Office software

Term and Compensation

This is a 35 hr/wk position to begin late June/early July for 8 weeks. Wages are $17.00/hr. Some weekends and evenings are required. This position involves both on-site and remote work.

Application Instructions

To apply, send your resume, cover letter (including your availability and eligibility under the Canada Summer Jobs program), and two written references by email to info@rideauwildlife.org.

Although applications are open until March 15th, we will be conducting interviews as we receive applications and may fill positions before the application deadline. We urge potential applicants to submit their applications as early as possible.

Only complete applications will be accepted. We thank all applicants; however only those selected for an interview will be contacted. Please no inquiries.